Administrator

Role Summary

In this role as Business Development Administrator, you will be part of the Business Development Team and will work alongside the team to meet business objectives and aims. We are ultimately aiming to sustainably grow the organisation and expand our portfolio of work by continuing to deliver for existing clients and build relationships with new clients.

Once you have joined the team you will learn about One Big Circle’s business development processes, regular meetings and events that the team attends. Your role will be to carry out the administrative tasks required for these which will include planning and organising the logistics for business development events, reviewing and providing initial responses to inbound queries, recording and distributing meeting minutes and where appropriate managing licence procurement and renewals with clients

You will also assist colleagues in the Business Development Team in market research,
maintaining customer and lead databases, creating reports on business development performance and growth and preparing for upcoming marketing events. As part of your role, on occasion, you may be required to attend events in the UK to showcase our AIVR products and services.

Responsibilities

• Working collaboratively within the business development team to deliver on One Big Circle’s strategy and vision for growth.
• Preparing for upcoming marketing events including ensuring orders, travel and logistics arrangements are in place.
• Reviewing and triaging inbound queries or tender notifications to be responded to by the relevant team member.
• Taking meeting minutes, distributing post meetings and following up with action owners to ensure actions are completed.
• Managing licence renewals for appropriate clients, ensuring quotes are sent on time, purchase orders received and invoiced and relevant documentation is updated.
• Maintaining up to date records for our customers and leads.
• Ensure company document control processes are followed during the sales process and that documents are signed, version controlled and saved accordingly.
• Provide reporting on the business development activities.
• When required, assist the business development team with market research activities, proposal creation and tender responses.

Personal Qualities and Experience

• Excellent communication skills including verbal, presentation skills and written communications.
• Ability to work effectively as part of a team.
• Ability to use your own initiative and proactivity to identify and follow up business leads and opportunities.
• Proficient in use of Microsoft Office including Word, Powerpoint and Excel.
• Organisation skills to ensure leads and customer information is stored correctly.
• Attention to detail to produce accurate licence agreements and proposal documents.
• A-Level or equivalent qualifications.
• Desirable – previous experience working in administration.

Successful candidates will need to pass a BPSS (Baseline Personnel Security Standard) check as part of the onboarding process.

You would be a valued part of a small but growing team where your ideas and opinions are valued as we continue the exciting journey of One Big Circle.